Save 10+ Hours Every Week
Build a reliable remote operations team with a best-fit Virtual Assistant, a Shared Backup VA, and Shared Supervisor oversight.
No long-term contracts. Clear pricing. Simple onboarding.
Key Takeaways
- What does a Virtual Assistant do for my business?
A Virtual Assistant handles essential recurring tasks such as scheduling, inbox management, client communication, billing support, marketing assistance, and operations support — allowing you to focus on growth. - Why is hiring a VA better than hiring in-house?
You reduce overhead costs, save training time, and gain flexibility. A VA can scale up or down based on your workload without long-term hiring commitments. - How do I choose the right Virtual Assistant?
Start by defining the responsibilities clearly, evaluating communication skills, and aligning work style, time zone, and performance expectations. - How does OutsourcingHelpers make hiring easier?
We match you with a best-fit VA, provide a Shared Backup VA for continuity, and offer Shared Supervisor oversight to ensure quality, consistency, and accountability. - Will I need to train the VA?
We assist with onboarding and provide support systems, performance review processes, and workflow optimization to shorten your training curve. - What if my business needs change over time?
Your VA can scale responsibilities, and if needed, we adjust your support plan and deploy additional or specialized assistants. - What if my VA is unavailable or takes leave?
Your Shared Backup VA ensures there is zero interruption in operations.
What is a Virtual Assistant and How Do They Support Business Growth?
A Virtual Assistant (VA) is a remote professional who takes responsibility for structured, repeatable, business-critical tasks that consume your time.
Instead of being overwhelmed with operations, you stay focused on business advancement.
Common VA Support Areas
- Customer service + client communication
- Calendar + inbox management
- CRM updates + data organization
- Billing support + follow-ups
- Research + documentation
- Marketing and social media support
Why This Matters
Task Type | Time Spent by Business Owner (Before) | Time Spent by Owner After Hiring a VA | Time Saved Weekly | Cost / Business Advantage |
Inbox & Client Communication | 6–10 hrs/week | 0–2 hrs/week | 4–8 hrs saved | Saves ~$200–$600/month in admin overhead depending on workload |
Scheduling & Coordination | ~5 hrs/week | ~1 hr/week | ~4 hrs saved | Frees the owner for strategy & revenue-driving work |
Admin, Documentation & CRM Updates | ~10 hrs/week | ~3 hrs/week | ~7 hrs saved | Reduces operational drag and can save ~$400–$1,200/month in internal labor costs |
These ranges are based on average workflow patterns across 200+ small and medium-sized businesses supported by OutsourcingHelpers since 2010. Actual savings vary with workflow structure and delegation clarity.
What Should You Prepare Before Hiring a Virtual Assistant?
You’ll make better decisions when you know what needs to be delegated.
Start with clarity of responsibility, not just a list of tasks.
Prepare This Before Hiring
- Which tasks consume your daily attention
- What outcomes you expect
- Which software and workflows are already in use
- Work hour alignment (US/UK/Australia time zones)
How OutsourcingHelpers Supports This Step
We help you define your delegation scope, refine workflows, and map VA skill requirements directly to your business systems.
How Do You Create a Clear Virtual Assistant Job Description?
Your JD must communicate exactly what success looks like.
Include:
- Business background
- Primary responsibilities
- Tools and platforms used
- Required communication style
- Work hour expectations
How We Help
At OutsourcingHelpers, we build your Job Description for you and match you with the VA who aligns with: Skill → Work style → Industry familiarity → Communication fit
Where Can You Find Qualified Virtual Assistant Candidates?
You can look in:
- Freelance platforms (lower reliability)
- Job boards (higher time investment)
- Staffing agencies (varied quality control)
But the real question is:
Are you hiring just a person, or are you building a dependable operations function?
Where OutsourcingHelpers Is Different
Unlike typical VA providers, we provide:
✔ Best-fit VA aligned to your business style
✔ Shared Backup VA for zero business interruption
✔ Shared Supervisor oversight to ensure productivity, reporting & accountability
This is the operational stability layer most businesses miss.
How Should You Interview and Evaluate Virtual Assistant Candidates?
Assess for:
- Communication clarity
- Soft-skill confidence
- Work discipline and problem-solving
- Familiarity with your tools
Pro Tip
Always assign a test task that reflects real workflow. Resumes do not prove reliability — performance does.
What Does Successful Onboarding Look Like?
Your VA Should Be Set Up With:
- Standard procedures
- Clear recurring tasks
- Shared communication channels
- Reporting expectations
How OutsourcingHelpers Ensures Smooth Onboarding
Your VA is supported by:
- A Shared Supervisor who monitors performance and output
- A Backup VA who understands your workflows
- Adjustment support during the first 60 days
This is why clients stay long term.
How Do You Measure Results & ROI with a Virtual Assistant?
Measure improvements in:
- Hours reclaimed
- Task completion consistency
- Communication responsiveness
- Business output velocity
We provide:
- Weekly progress visibility
- Performance reviews
- Optimization recommendations
Common Mistakes to Avoid
Mistake | Impact | Fix |
Hiring based on lowest cost | Poor output quality | Hire based on capability + fit |
No defined work expectations | Misalignment | Use structured onboarding |
No backup support | Business interruption | Use partner with operational continuity |
Why Partner with OutsourcingHelpers to Hire Your Virtual Assistant
Because you’re not hiring “a VA.”
You’re building a reliable remote operations engine.
With OutsourcingHelpers, you get:
- A VA chosen specifically for your business
- A Shared Backup VA trained on your workflows
- Shared Supervisor oversight for accountability
- Continuity, consistency, and long-term reliability
- Flexible, scalable, cost-efficient support
Your business gets stability, not just staff.
Let’s learn about your business and match your ideal VA.
Additional FAQs
Can I start with part-time hours?
Yes — you can scale your VA hours up or down as your business grows.
What industries do you specialize in?
We regularly support SMBs in service businesses, STR & property management, cleaning companies, consulting, agencies, and professional services.
Do you handle communication in US/UK/Australian time zones?
Yes — we align VA schedules to your business hours.
Ready to Build a Reliable Remote Operations Function?
You’re not looking for just a Virtual Assistant.
You’re looking for consistency, continuity, and accountability.
At OutsourcingHelpers, every client receives:
✔ A best-fit Virtual Assistant matched to your business style and workflows
✔ A Shared Backup VA trained on your processes for zero interruption
✔ Shared Supervisor oversight to maintain quality, reporting & performance
✔ A scalable support structure that strengthens as your business grows
If you’re serious about getting admin, coordination, and routine workflows off your plate without losing control — we should talk.